Previously, a German financial service provider used a contract management tool as a less intuitive electronic contract archive. In order to be able to actively manage contracts with their periods of agreement and terms of notice, a new, user-friendly system was implemented and the existing contracts were migrated from the former system. The new tool has also been connected to the existing order platform.
Challenge
- Replacement of the existing contract archive by implementation of a new contract management tool to create an intuitive evidence system that is linked to the system landscape
Service
- Market research on providers of contract management tools
- Creation of a catalogue of requirements for objective supplier selection and project prioritization
- Workshop for the extension of customer-specific functionalities with project team and supplier
- Creation of an authorization concept
- Process documentation to define workflows, roles, and responsibilities
- Migration of metadata and contract annexes of 200 contracts from the former to the new system
- Communication to users and conducting training
Key data
- Duration: 4 months
- Scope of brief: 40 PT
- Client: German financial services provider
- Company size: 18,000 employees
Results
- Complete replacement of the former system for purchasing contracts
- Increased acceptance of the system by intuitive user interface
- System extension of customer-specific functionalities
- Implementation of a maturity management (for contract termination and renewal)
- Connection to the IT system landscape through interface to the order platform
- Exchange of supplier master data
- Reference on a contract basis in orders
- Mapping of purchase order orders to control value and quantity calls
- Migration of 200 contracts of the former system
Summary
- Replacement of the existing contract management tool
- Implementation of an evidence system (including runtime management and connection to the IT system landscape)
- Implementation of the prioritize tool functionalities (et al by customer-specific extension in cooperation with tool provider)
