In order to increase process efficiencies and to ensure a procurement process that conforms with auditing and compliance requirements, a German financial service provider replaced its previously used instrument for reporting requirements. In addition to that, an electronic and holistic workflow-based procurement solution was introduced. Connecting an already existing solution for Invoice Management with the new solution, an integrated P2P-process was created which includes process optimization in purchasing and financial accounting.
Challenge
- Replacement of the used procurement solution and design of the new operative procurement processes
- Introduction of a workflow-based system solution to create a continuous purchase-to-pay process
Service
Specialized customizing
- Definition of technical requirements and development of technical application documentation for the core processes procurement, catalogue management and authorization management
- Connection and synchronization with existing invoice management
Test preparation & implementation
- Preparation and planning
- Execution and incident management
Training / roll-out
- Creation of training materials
- Conducting key-user training
- Roll-out coordination
- Authorization management
Key data
- Duration: 12 months
- Scope of brief: 175 FTE
- Client: German financial services provider
- Company Size: 2,000 employees
Results
- Implementation of an SAP-based workflow solution for the notification of requirements, including competent release and purchase order creation
- Introduction of a structured catalogue and authorization management
- Completing the P2P process by integrating a procurement solution
- Capability for system usage by key-user training and training materials
- Secure the functionalities of the P2P solution with comprehensive system tests
Summary
- Completion of a continuous P2P solution
- Further development of existing processes due to networked systems and realization of an audit and compliance consistent overall process
