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Implementation purchase-to-pay (P2P) e-solution

In order to increase process efficiencies and to ensure a procurement process that conforms with auditing and compliance requirements, a German financial service provider replaced its previously used instrument for reporting requirements. In addition to that, an electronic and holistic workflow-based procurement solution was introduced. Connecting an already existing solution for Invoice Management with the new solution, an integrated P2P-process was created which includes process optimization in purchasing and financial accounting.

Challenge

  • Replacement of the used procurement solution and design of the new operative procurement processes
  • Introduction of a workflow-based system solution to create a continuous purchase-to-pay process

Service

Specialized customizing

  • Definition of technical requirements and development of technical application documentation for the core processes procurement, catalogue management and authorization management
  • Connection and synchronization with existing invoice management

Test preparation & implementation

  • Preparation and planning
  • Execution and incident management

Training / roll-out

  • Creation of training materials
  • Conducting key-user training
  • Roll-out coordination  
  • Authorization management

Key data

  • Duration: 12 months
  • Scope of brief: 175 FTE
  • Client: German financial services provider
  • Company Size: 2,000 employees

Results

  • Implementation of an SAP-based workflow solution for the notification of requirements, including competent release and purchase order creation
  • Introduction of a structured catalogue and authorization management
  • Completing the P2P process by integrating a procurement solution
  • Capability for system usage by key-user training and training materials
  • Secure the functionalities of the P2P solution with comprehensive system tests

Summary

  • Completion of a continuous P2P solution
  • Further development of existing processes due to networked systems and realization of an audit and compliance consistent overall process

 

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