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Electronic invoice processing and approval

Based on an electronic procurement system which has already been implemented, an electronic and workflow-based system for competent invoice verification and approval was introduced. The goal was to ensure a consistent and networked purchase-to-pay process. The result is a more efficient, more revision conform, more compliance conform, more transparent and more consistent P2P-process which includes interfaces for data exchange within the systems.

Challenge

  • Replacement of the existing audit and approval process incl. connecting the existing procurement and archive system
  • Introduction of a workflow-based system-solution for creating a continuous purchase-to-pay process

Service

Specialized customizing

  • Development of technical requirements
  • Synchronization with existing order and archive system
  • Centralization of the invoice receipt
  • Creation of a rule of competence determination
  • Definition authorization management

Test preparation & implementation

  • Preparation, coordination and execution of the tests
  • Managing incident processing

Training / roll-out

  • Conducting training
  • Coordination roll-out
  • Connection to user administration 

Key data

  • Duration: 12 months
  • Scope of brief: 350 FTE
  • Client: German financial services provider
  • Company Size: 15,000+ employees

Results

  • Centralization of invoice receipt including inbox processing and document scanning (physical and electronic)
  • SAP-based workflow solution for invoice verification and approval based on specific competencies
  • Comprehensive interface connections for permanent data exchange (interface management to the order system, to the archive as well as to master data and FI systems)
  • Completion of the P2P process by integration of Invoice Management
  • Creation of a rule of competence determination

Summary

  • Introduction of an electronic invoice processing for the implementation of a networked P2P solution
  • Process optimization based on increasing automation and continuous transparency
  • Revision and compliance conform process (including archive)

 

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STÖHR FAKTOR Unternehmensberatung GmbH
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Fax: +49 (211) 977 19 520
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