Implementing a Purchase-to-Pay (P2P) tool

Following departure from the parent group, the order tool previously used for purchasing was no longer available. The situation was seized on as an opportunity to introduce an integrated P2P solution. The results, including the optimisation of the entire purchasing process and reductions to process costs, fully justified the decision.


  • Loss of existing order tool as a result of separation from the parent group
  • Use of opportunity to close existing procedural loopholes
  • Introduction of an integrated P2P solution


Preliminary phase:

  • Definition of tool requirements
  • Putting out to tender
  • Selection of a tool provider

Phase 1:

  • Decommissioning of existing purchase-to-order solution
  • Safeguarding of primary functions without changing interfaces to other systems (such as existing functionalities)

Phase 2:

  • Activation of additional P2P functions in the solution
  • Safeguarding interfaces to principal core data and FI systems

Key data

  • Duration: 18 months
  • Scope of brief: 350 FTE
  • Sector: Financial services
  • Company size: 10,000+ employees


  • Decommissioning of order system and replacement with solution of selected provider
  • Upgrade of P2P tool with activation of additional functionalities: reporting and easyRFX module
  • SAP connection for data transfer (interface management for principle core data and FI systems)
  • Completion of P2P process through integration of the pay solution


  • Implementation of an integrated P2P solution
  • Reduction of process costs via decentralised order processes
  • Process optimisations from taking a wholistic view of the entire P2P process


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