This large financial services company wanted to replace its usual 'spend analysis' with a purchasing control system. Following the creation of a functional specification and the identification of external suppliers, an appropriate purchasing control tool was selected and implemented for the management, coordination and support of the purchasing function.
Challenge
- Replacement of a spend analysis tool in order to improve purchasing control
- Optimised control of spending and management of purchasing using defined reports, KPIs and graphics
Service
Phase 1: Design
- Creation of requirements catalogue for a purchase control tool (functional specification) with involvement of stakeholders
- Market research and identification of suitable tool providers
- Implementation planning
Phase 2: Implementation
- Execution of tender and supplier meetings
- Selection of appropriate supplier
- Design and customisation of tools in project team with future users
- Implementation and communication of tool (e.g. user workshops)
Key data
- Duration: 9 months
- Scope of brief: 60 FTE
- Client: German financial services provider
- Company size: 10,000+ employees
Results
- Purchasing control tool providing a consolidated spend overview:
- Suppliers
- Categories
- Contracts
- Clients
- Periods
- Creation of a database for analysis tools (portfolios, briefing, cockpits and dossiers) as basis for sound management decisions
- Flexible design of reports, visualisation of results and definition of KPIs
Summary
- Creation of transparency regarding all expenditure
- Provision of strategic purchasing with KPIs relevant for control
- Implementation of a purchasing control tool for managing, coordinating and supporting purchasing
