Introduction of a purchasing control tool

This large financial services company wanted to replace its usual 'spend analysis' with a purchasing control system. Following the creation of a functional specification and the identification of external suppliers, an appropriate purchasing control tool was selected and implemented for the management, coordination and support of the purchasing function.


  • Replacement of a spend analysis tool in order to improve purchasing control
  • Optimised control of spending and management of purchasing using defined reports, KPIs and graphics


Phase 1: Design

  • Creation of requirements catalogue for a purchase control tool (functional specification) with involvement of stakeholders
  • Market research and identification of suitable tool providers
  • Implementation planning

Phase 2: Implementation

  • Execution of tender and supplier meetings
  • Selection of appropriate supplier
  • Design and customisation of tools in project team with future users
  • Implementation and communication of tool (e.g. user workshops)

Key data

  • Duration: 9 months
  • Scope of brief: 60 FTE
  • Client: German financial services provider
  • Company size: 10,000+ employees


  • Purchasing control tool providing a consolidated spend overview:
    • Suppliers
    • Categories
    • Contracts
    • Clients
    • Periods
  • Creation of a database for analysis tools (portfolios, briefing, cockpits and dossiers) as basis for sound management decisions
  • Flexible design of reports, visualisation of results and definition of KPIs


  • Creation of transparency regarding all expenditure
  • Provision of strategic purchasing with KPIs relevant for control
  • Implementation of a purchasing control tool for managing, coordinating and supporting purchasing


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