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Conception of invoice verification and approval process

  • No standardized processes in accounts payable across group locations; no overall process standards
  • Need for a workflow-based solution for electronic invoice processing

Service

  • Detailed analysis of the historical documents to identify the document structure and processor chains
  • Workshop-based determination of the higher level of functionality and detailed implementation planning
  • Analysis of as-is processes in accounts payable across all locations
  • Conception of to-be processes
  • Coordination with other business units to take into account general process dependencies
  • Development of detailed specifications for design of an electronic invoice managements

Key data

  • Duration: 6 months
  • Scope of brief: 45 FTE
  • Sector: Financial services
  • Company Size: 5,000+ employees

Results

  • Creating a consistent purchase-to-pay solution by linking the process of invoice processing with the purchase order solution
  • Implementation of a uniform approval governance
  • Conception of a holistic system architecture for the integration of new system solutions into the existing IT landscape
  • Creation and handover of a detailed technical concept coordinated with the IT service provider to ensure a speedy implementation and implementation phase

Summary

  • Process optimization by creating uniform and workflow-based processes in accounts payable
  • Continuous transparency to create revision and compliant processes

 

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